The board portal is a crucial tool in the governance of an business. It is used by committees, boards and executive leadership teams to streamline meeting workflows, and collaborate using security features and to align on strategic decisions. It cuts down on time and expenses spent on board materials. It isn’t easy for companies to choose the right tool due to the many board software vendors. Comparing software for board portals is a smart way to narrow options. This includes evaluating security level and desired tools for board management and service/support quality.
Know Your Needs
To begin the process begin by deciding what is most important to your board portal. This includes assessing the number of board members are involved and what type of information you’ll need to share. Identify the features that are needed to meet these requirements (e.g. secure messaging, D&O questionnaire help, around-the-clock client support). This information can be used to assess board portals and select the one that best suits your business’s needs.
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Board meetings must have the highest level of security, since they will be discussing sensitive and confidential documents. Look for a system which utilizes encrypted confidential files to safeguard your website from hacking and data theft. A portal that has an audit trail will allow you to trace who has accessed or edited documents.